App/.env.example

@@ -78,6 +78,10 @@ FORGEJO_TOKEN=
 # Let submitters (TECHNICAL/MANNING) read & export every PO and open the History
 # page (read-only). Opt-in — on only when exactly "true".
 # NEXT_PUBLIC_SUBMITTER_VIEW_ALL_ENABLED=true
+# Let a CLOSED PO's own submitter (plus Accounts/Manager/SuperUser) add attachments
+# to it — remediation for POs whose uploads were lost to the document-upload bug.
+# Opt-in — on only when exactly "true".
+# NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED=true
 
 # ── Non-production banner ─────────────────────────────────────
 # When set, a fixed "internal dev / staging" banner is shown (EnvBanner).

App/CLAUDE.md

@@ -295,6 +295,7 @@ APP_INTERNAL_URL        # Base URL PdfService reaches the app at (falls back to
 NEXT_PUBLIC_INVENTORY_ENABLED   # Inventory feature flag
 NEXT_PUBLIC_SUBMITTER_VIEW_ALL_ENABLED  # Opt-in ("true"): submitters (TECHNICAL/MANNING) read & export every PO + History (read-only)
 NEXT_PUBLIC_CREWING_ENABLED     # Crewing module feature flag (opt-in "true"; off by default)
+NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED  # Opt-in ("true"): a CLOSED PO's own submitter + Accounts/Manager/SuperUser may add attachments (remediation for the upload bug). Off by default.
 NEXT_PUBLIC_ENV_LABEL   # When set, shows a non-prod banner (EnvBanner). Leave unset in prod.
 ```
 

App/app/actions/upload-po-documents.ts

@@ -3,6 +3,7 @@
 import { auth } from "@/auth";
 import { db } from "@/lib/db";
 import { buildStorageKey, uploadBuffer } from "@/lib/storage";
+import { canAddClosedPoAttachment } from "@/lib/permissions";
 import { revalidatePath } from "next/cache";
 
 // Matches the FileUploader hint ("up to 10 MB each") and
@@ -36,9 +37,24 @@ export async function uploadPoDocuments(
   const session = await auth();
   if (!session?.user) return { error: "Unauthorized" };
 
-  const po = await db.purchaseOrder.findUnique({ where: { id: poId }, select: { id: true } });
+  const po = await db.purchaseOrder.findUnique({
+    where: { id: poId },
+    select: { id: true, status: true, submitterId: true },
+  });
   if (!po) return { error: "PO not found" };
 
+  // A CLOSED PO is otherwise immutable; attaching to one is only allowed via the
+  // feature-flagged remediation path (canAddClosedPoAttachment). The normal create
+  // and receipt flows upload while the PO is pre-CLOSED, so they're unaffected.
+  if (po.status === "CLOSED") {
+    const allowed = canAddClosedPoAttachment(session.user.role, {
+      isSubmitter: po.submitterId === session.user.id,
+    });
+    if (!allowed) {
+      return { error: "Adding attachments to a closed purchase order isn't allowed." };
+    }
+  }
+
   for (const file of files) {
     if (!(file instanceof File) || file.size === 0) continue;
     if (file.size > MAX_BYTES) {

App/components/po/closed-po-attachment-uploader.tsx

@@ -0,0 +1,55 @@
+"use client";
+
+import { useState } from "react";
+import { useRouter } from "next/navigation";
+import { FileUploader } from "@/components/po/file-uploader";
+import { uploadPoDocuments } from "@/app/actions/upload-po-documents";
+
+/**
+ * Feature-flagged uploader shown on a CLOSED PO's detail page so its submitter (or
+ * Accounts / Manager / SuperUser) can attach documents that were lost to the upload
+ * bug. Gating is decided server-side in po-detail.tsx; the server action re-checks
+ * the permission, so this component is only the UI.
+ */
+export function ClosedPoAttachmentUploader({ poId }: { poId: string }) {
+  const router = useRouter();
+  const [files, setFiles] = useState<File[]>([]);
+  const [busy, setBusy] = useState(false);
+  const [error, setError] = useState("");
+
+  async function handleUpload() {
+    if (files.length === 0) return;
+    setBusy(true);
+    setError("");
+    const err = await uploadPoDocuments(poId, files);
+    if (err) {
+      setError(err.error);
+      setBusy(false);
+      return;
+    }
+    setFiles([]);
+    setBusy(false);
+    router.refresh();
+  }
+
+  return (
+    <div className="mt-5 border-t border-neutral-100 pt-4">
+      <p className="text-xs font-semibold uppercase tracking-wide text-neutral-500">Add attachments</p>
+      <p className="mt-0.5 text-xs text-neutral-400">
+        This purchase order is closed. Attach any documents that are missing.
+      </p>
+      <div className="mt-3">
+        <FileUploader files={files} onChange={setFiles} disabled={busy} />
+      </div>
+      {error && <p className="mt-2 text-sm text-danger-700">{error}</p>}
+      <button
+        type="button"
+        onClick={handleUpload}
+        disabled={busy || files.length === 0}
+        className="mt-3 rounded-lg bg-primary-600 px-4 py-2 text-sm font-semibold text-white hover:opacity-90 disabled:opacity-50"
+      >
+        {busy ? "Uploading…" : `Upload${files.length > 0 ? ` ${files.length} file${files.length > 1 ? "s" : ""}` : ""}`}
+      </button>
+    </div>
+  );
+}

App/components/po/po-detail.tsx

@@ -5,9 +5,11 @@ import { DiscardDraftButton } from "@/components/po/discard-draft-button";
 import { SubmitDraftButton } from "@/components/po/submit-draft-button";
 import { CancelPoButton, SupersedeForm } from "@/components/po/cancel-po-controls";
 import { EmailVendorButton } from "@/components/po/email-vendor-button";
+import { ClosedPoAttachmentUploader } from "@/components/po/closed-po-attachment-uploader";
 import { formatCurrency, formatDate, formatDateTime } from "@/lib/utils";
 import { generateDownloadUrl } from "@/lib/storage";
 import { groupAttachments } from "@/lib/attachments";
+import { canAddClosedPoAttachment } from "@/lib/permissions";
 import { TC_FIXED_LINE } from "@/lib/validations/po";
 import { parsePoTerms } from "@/lib/terms";
 import type { LineItemInput } from "@/lib/validations/po";
@@ -171,6 +173,13 @@ export async function PoDetail({ po, currentUserId, currentRole, readOnly = fals
   );
   const attachmentGroups = groupAttachments(docsWithUrls);
 
+  // Feature-flagged remediation: a closed PO's submitter (or Accounts / Manager /
+  // SuperUser) may attach documents that the upload bug dropped. Never in readOnly.
+  const canAddClosedAttachment =
+    !readOnly &&
+    po.status === "CLOSED" &&
+    canAddClosedPoAttachment(currentRole, { isSubmitter: po.submitter.id === currentUserId });
+
   const canConfirmReceipt =
     (po.status === "PAID_DELIVERED" || po.status === "PARTIALLY_CLOSED" || po.status === "PARTIALLY_PAID") &&
     (po.submitter.id === currentUserId || currentRole === "SUPERUSER") &&
@@ -498,9 +507,12 @@ export async function PoDetail({ po, currentUserId, currentRole, readOnly = fals
       })()}
 
       {/* Documents — grouped by lifecycle stage (submission / payment / delivery) */}
-      {attachmentGroups.length > 0 && (
+      {(attachmentGroups.length > 0 || canAddClosedAttachment) && (
         <div className="rounded-lg border border-neutral-200 bg-white p-6">
           <h3 className="text-sm font-semibold text-neutral-900 mb-4">Attachments</h3>
+          {attachmentGroups.length === 0 && (
+            <p className="text-sm text-neutral-400">No attachments yet.</p>
+          )}
           <div className="space-y-5">
             {attachmentGroups.map((group) => (
               <div key={group.meta.key}>
@@ -531,6 +543,7 @@ export async function PoDetail({ po, currentUserId, currentRole, readOnly = fals
               </div>
             ))}
           </div>
+          {canAddClosedAttachment && <ClosedPoAttachmentUploader poId={po.id} />}
         </div>
       )}
 

App/lib/feature-flags.ts

@@ -15,6 +15,12 @@
  *   etc.). Opt-in (off unless explicitly "true") because the feature is built incrementally;
  *   keeping it dark by default leaves production unchanged. See lib/permissions.ts (§6 matrix)
  *   and wiki Crewing-Implementation-Spec.
+ *
+ * NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED=true  →  lets a CLOSED PO's own submitter, plus
+ *   Accounts / Manager / SuperUser, add attachments to it. Remediation path for the upload
+ *   bug where documents never persisted (no PODocument row): closed POs whose files were lost
+ *   can be fixed without reopening them. Opt-in (off unless "true") so production is unchanged
+ *   until enabled. See lib/permissions.ts (canAddClosedPoAttachment).
  */
 
 export const INVENTORY_ENABLED =
@@ -25,3 +31,6 @@ export const SUBMITTER_VIEW_ALL_ENABLED =
 
 export const CREWING_ENABLED =
   process.env.NEXT_PUBLIC_CREWING_ENABLED === "true";
+
+export const CLOSED_PO_ATTACHMENTS_ENABLED =
+  process.env.NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED === "true";

App/lib/permissions.ts

@@ -1,5 +1,5 @@
 import type { Role } from "@prisma/client";
-import { SUBMITTER_VIEW_ALL_ENABLED } from "./feature-flags";
+import { SUBMITTER_VIEW_ALL_ENABLED, CLOSED_PO_ATTACHMENTS_ENABLED } from "./feature-flags";
 
 export type Permission =
   | "create_po"
@@ -278,3 +278,24 @@ export function submitterCanViewAll(role: Role): boolean {
 export function canViewAllPos(role: Role): boolean {
   return hasPermission(role, "view_all_pos") || submitterCanViewAll(role);
 }
+
+// ── Closed-PO attachments (feature-flagged remediation) ───────────────────────
+// Roles that may attach to ANY closed PO (the PO's own submitter is allowed too,
+// regardless of role) when NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED=true.
+const CLOSED_PO_ATTACHMENT_ROLES: Role[] = ["ACCOUNTS", "MANAGER", "SUPERUSER"];
+
+/**
+ * Feature-flagged: whether the current user may add attachments to a CLOSED PO.
+ * This is the remediation path for the upload bug where documents never persisted
+ * — closed POs that lost their files can be re-attached without reopening them.
+ *
+ * Allowed (only when the flag is on) for the PO's own submitter, or for
+ * Accounts / Manager / SuperUser. Off by default ⇒ closed POs stay immutable.
+ */
+export function canAddClosedPoAttachment(
+  role: Role,
+  opts: { isSubmitter: boolean }
+): boolean {
+  if (!CLOSED_PO_ATTACHMENTS_ENABLED) return false;
+  return opts.isSubmitter || CLOSED_PO_ATTACHMENT_ROLES.includes(role);
+}

App/tests/integration/closed-po-attachments.test.ts

@@ -0,0 +1,131 @@
+/**
+ * Integration test for the feature-flagged closed-PO attachment remediation
+ * (NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED). With the flag ON, a CLOSED PO's own
+ * submitter — plus Accounts / Manager / SuperUser — may attach documents; everyone
+ * else is refused. (The flag-OFF case lives in po-document-upload.test.ts.)
+ */
+import { vi, describe, it, expect, beforeAll, afterEach } from "vitest";
+
+vi.mock("@/auth", () => ({ auth: vi.fn() }));
+vi.mock("next/cache", () => ({ revalidatePath: vi.fn() }));
+vi.mock("@/lib/storage", async (importOriginal) => {
+  const actual = await importOriginal<typeof import("@/lib/storage")>();
+  return { ...actual, uploadBuffer: vi.fn().mockResolvedValue(undefined) };
+});
+// Flip ONLY the remediation flag on; everything else stays real.
+vi.mock("@/lib/feature-flags", async (importOriginal) => {
+  const actual = await importOriginal<typeof import("@/lib/feature-flags")>();
+  return { ...actual, CLOSED_PO_ATTACHMENTS_ENABLED: true };
+});
+
+import { auth } from "@/auth";
+import { db } from "@/lib/db";
+import { uploadBuffer } from "@/lib/storage";
+import type { Role } from "@prisma/client";
+import { createPo } from "@/app/(portal)/po/new/actions";
+import { uploadPoDocuments } from "@/app/actions/upload-po-documents";
+import { makeSession, getSeedUser, getSeedVessel, getSeedAccount, makePoForm, deletePosByTitle } from "./helpers";
+
+const PREFIX = "INTTEST_CLOSEDPO_";
+let techId: string;     // the PO's submitter
+let vesselId: string;
+let accountId: string;
+const userIds: Record<string, string> = {};
+
+beforeAll(async () => {
+  const [tech, accounts, manager, superuser, manning, auditor, vessel, account] = await Promise.all([
+    getSeedUser("tech@pelagia.local"),
+    getSeedUser("accounts@pelagia.local"),
+    getSeedUser("manager@pelagia.local"),
+    getSeedUser("superuser@pelagia.local"),
+    getSeedUser("manning@pelagia.local"),
+    getSeedUser("auditor@pelagia.local"),
+    getSeedVessel("MV Pelagia Star"),
+    getSeedAccount("700201"),
+  ]);
+  techId = tech.id;
+  vesselId = vessel.id;
+  accountId = account.id;
+  userIds.ACCOUNTS = accounts.id;
+  userIds.MANAGER = manager.id;
+  userIds.SUPERUSER = superuser.id;
+  userIds.MANNING = manning.id;
+  userIds.AUDITOR = auditor.id;
+});
+
+afterEach(async () => {
+  await deletePosByTitle(PREFIX);
+  vi.clearAllMocks();
+});
+
+function as(userId: string, role: Role) {
+  vi.mocked(auth as unknown as () => Promise<unknown>).mockResolvedValue(makeSession(userId, role));
+}
+
+function pdf(name: string): File {
+  return new File(["%PDF-1.4 hello"], name, { type: "application/pdf" });
+}
+
+// A CLOSED PO submitted by the TECHNICAL user.
+async function makeClosedPo(title: string): Promise<string> {
+  as(techId, "TECHNICAL");
+  const result = await createPo(makePoForm({ title, vesselId, accountId, intent: "draft" }));
+  expect(result).not.toHaveProperty("error");
+  const poId = (result as { id: string }).id;
+  await db.purchaseOrder.update({ where: { id: poId }, data: { status: "CLOSED" } });
+  return poId;
+}
+
+describe("closed-PO attachments (flag on)", () => {
+  it("lets the PO's own submitter attach to their closed PO", async () => {
+    const poId = await makeClosedPo(`${PREFIX}Submitter`);
+    as(techId, "TECHNICAL");
+
+    const err = await uploadPoDocuments(poId, [pdf("missing-invoice.pdf")]);
+    expect(err).toBeNull();
+    expect(await db.pODocument.count({ where: { poId } })).toBe(1);
+  });
+
+  it.each<[string, Role]>([
+    ["ACCOUNTS", "ACCOUNTS"],
+    ["MANAGER", "MANAGER"],
+    ["SUPERUSER", "SUPERUSER"],
+  ])("lets %s attach to a closed PO they did not submit", async (key, role) => {
+    const poId = await makeClosedPo(`${PREFIX}${key}`);
+    as(userIds[key], role);
+
+    const err = await uploadPoDocuments(poId, [pdf("doc.pdf")]);
+    expect(err).toBeNull();
+    expect(await db.pODocument.count({ where: { poId } })).toBe(1);
+  });
+
+  it("refuses a submitter-role user who is not this PO's submitter", async () => {
+    const poId = await makeClosedPo(`${PREFIX}OtherSubmitter`);
+    as(userIds.MANNING, "MANNING"); // a submitter role, but not the PO's submitter
+
+    const err = await uploadPoDocuments(poId, [pdf("doc.pdf")]);
+    expect(err).toEqual({ error: "Adding attachments to a closed purchase order isn't allowed." });
+    expect(uploadBuffer).not.toHaveBeenCalled();
+    expect(await db.pODocument.count({ where: { poId } })).toBe(0);
+  });
+
+  it("refuses a role outside the allow-list (auditor)", async () => {
+    const poId = await makeClosedPo(`${PREFIX}Auditor`);
+    as(userIds.AUDITOR, "AUDITOR");
+
+    const err = await uploadPoDocuments(poId, [pdf("doc.pdf")]);
+    expect(err).toEqual({ error: "Adding attachments to a closed purchase order isn't allowed." });
+    expect(await db.pODocument.count({ where: { poId } })).toBe(0);
+  });
+
+  it("still allows uploads to a non-closed PO (normal flow unaffected)", async () => {
+    as(techId, "TECHNICAL");
+    const result = await createPo(makePoForm({ title: `${PREFIX}Draft`, vesselId, accountId, intent: "draft" }));
+    const poId = (result as { id: string }).id; // stays DRAFT
+    as(techId, "TECHNICAL");
+
+    const err = await uploadPoDocuments(poId, [pdf("draft-doc.pdf")]);
+    expect(err).toBeNull();
+    expect(await db.pODocument.count({ where: { poId } })).toBe(1);
+  });
+});

App/tests/integration/po-document-upload.test.ts

@@ -137,4 +137,18 @@ describe("uploadPoDocuments", () => {
     expect(err).toEqual({ error: "PO not found" });
     expect(uploadBuffer).not.toHaveBeenCalled();
   });
+
+  // The closed-PO remediation flag is OFF here (no mock; env unset), so a CLOSED PO
+  // stays immutable even for its own submitter. The flag-ON matrix lives in
+  // closed-po-attachments.test.ts.
+  it("refuses to attach to a CLOSED PO while the flag is off", async () => {
+    const poId = await makePo(`${PREFIX}ClosedOff`);
+    await db.purchaseOrder.update({ where: { id: poId }, data: { status: "CLOSED" } });
+    vi.mocked(auth as unknown as () => Promise<unknown>).mockResolvedValue(makeSession(submitterId, "MANAGER"));
+
+    const err = await uploadPoDocuments(poId, [pdf("late.pdf")]);
+    expect(err).toEqual({ error: "Adding attachments to a closed purchase order isn't allowed." });
+    expect(uploadBuffer).not.toHaveBeenCalled();
+    expect(await db.pODocument.count({ where: { poId } })).toBe(0);
+  });
 });

automation/staging-up.sh

@@ -43,6 +43,7 @@ AZURE_AD_TENANT_ID="dev-placeholder"
 DATABASE_URL="$TEST_URL"
 GST_SERVICE_URL="http://localhost:3003"
 NEXT_PUBLIC_SUBMITTER_VIEW_ALL_ENABLED=true
+NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED=true
 NEXT_PUBLIC_ENV_LABEL="INTERNAL DEV / STAGING - NOT PRODUCTION"
 PORT=$PORT
 EOF
@@ -55,6 +56,10 @@ fi
 if ! grep -qE '^NEXT_PUBLIC_SUBMITTER_VIEW_ALL_ENABLED=' "$DIR/App/.env"; then
     printf 'NEXT_PUBLIC_SUBMITTER_VIEW_ALL_ENABLED=true\n' >> "$DIR/App/.env"
 fi
+# Closed-PO attachment remediation — let staging exercise fixing bug-affected POs.
+if ! grep -qE '^NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED=' "$DIR/App/.env"; then
+    printf 'NEXT_PUBLIC_CLOSED_PO_ATTACHMENTS_ENABLED=true\n' >> "$DIR/App/.env"
+fi
 
 # pm2-run wrapper so the dev server always gets nvm on PATH and the right port.
 # Bind to 127.0.0.1 only -- staging is reachable solely via SSH tunnel